Cliffhangers 4 Wheel Drive Club

Cliffhangers 4 Wheel Drive Club Constitution and Bylaws Article I: Name and Objectives Article II: Membership Article III: Dues Article IV: Meetings Article V: Officers Article VI: Duties of Officers Article VII: Committees and Appointed Positions Article VIII: Amendments to the Club By-laws Article IX: Insignia and Decals Article X: Club Functions and Rules Article XI: Dissolution Article I Name and Objectives

Section 1

This organization will be known as the Cliffhangers 4 Wheel Drive Club. Section 2 This club is organized as a non-profit organization for the purpose of:

Providing social, educational and recreational activities for its members, families, and guests.
Participating in and supporting civic activities for the betterment of the community.
To promote the sport and pastime of four- wheel drive travel in all its phases.

Article II Membership

Section 1

Club membership shall be limited to twenty-five Full Household Memberships, and unlimited Partial Memberships.

Full Household Membership, has all voting privileges, may hold any office in the club and PNW.
Partial Membership, will be non-voting members in good standing, may attend any and all club and PNW functions. May not hold any office in the club. If a Household Membership is desired they must complete Article II Section 3.
Must have a valid driver?s license.
Own any motor driven, four-wheel drive vehicle, said vehicle subject to acceptance of the club.
Must be eighteen years of age or older.

Membership shall include people living in member's household. (Exceptions to the above rule may be made by the club). Section 2 All applications must be in writing and will be proposed by a member in good standing. Section 3 New Full Household Memberships will be classified as Partial Members for twelve months minimum and or completed:

Three official runs.
Six monthly meetings.
One official overnight run or one official playday.
Three Region 1 meetings and or one quarterly delegates meeting.
Or the club can vote to waiver the Full Household Membership requirements to be brought before the membership for voting.
Partial Memberships shall remain a Partial membership for as long as needed until an opening in the club, at which time to be voted on.

Section 4 Acceptance for Full Household Membership must be by secret vote of members at a regular meeting. Two-thirds members present must vote yes for acceptance. Applicant will leave the meeting while acceptance vote is taken. Applicant shall be notified of the results by the officiating officer. Section 5 New applicants for membership must be supplied with a copy of the rules and regulations of the club. This is the responsibility of the sponsoring member. Section 6 Any member whose conduct is detrimental to the purpose and standing of the club may be dismissed by the club by a secret ballot vote with two-thirds of the members present voting yes. Notice of such a vote must be given 30 days prior to actual vote. All members must be notified in writing prior to the meeting. Section 7 Any member who moves out of town or sells his only four-wheel drive vehicle, may, if he wishes, receive a withdrawal or leave of absence. All withdrawals and leave of absences are to be in writing on a club form. Re-instatement shall be issued upon request with no vote necessary. Dues will start at the date of re-instatement.

Withdrawal: member must be re-instated through the Partial Membership program.
Leave of Absence: Will be under the discretion of the club.
Sale of only four-wheel drive vehicle must be replaced within six months.

Section 8 Any member leaving this club in any way must turn in all valid membership cards, decals and relinquish rights of all other club properties. Section 9 Duties of a Full Household Membership:

To attend meetings and club functions.
To accept final decision of the majority.
To obey the rules of the organization.
To maintain dues.
To promote the betterment of organized four-wheel drive efforts.
Duties of Partial Members must comply with C, D, and E of Article II, Section 9.

Section 10 Medical and emergency information of all members and their families will be kept in an emergency information Packet and shall include:

Legal names
Current address
Phone number
Nearest relative or friend, address and phone
Doctors Name
Doctors number
Hospital preference
Insurance company (medical)
Group number
Allergies
medication being taken
Other

Article III Dues

Section 1

Dues for each family unit will consist of their yearly P.N.W.4.W.D.A. dues and club dues set forth by the club.

Full Household club dues will be $25.00 per year.
Partial membership dues will be $25.00 per year.

Section 2 Dues shall be waived for any member who enters the military service of the United States until he or she returns to civilian life. He or she will remain on the club roster while on active duty. Section 3 The P.N.W.4.W.D.A. dues will be due and payable by the October meeting, at which the treasurer will remind the members present. Those that are not present at the October meeting will be sent a written notice that their dues are delinquent, if there is no payment by the November meeting the delinquent family unit will automatically be dropped from the club without further notice. Section 4 Club dues will be due and payable by the May meeting, at which time the treasurer will verbally remind the members present. Those that are not present at the May meeting will be sent a written notice that their dues are delinquent, if there is no payment made by the June meeting they will be charged a late fee of $2.00 a month until the dues are made current. If there is no response by the November meeting they will be automatically dropped from the club without further notice. Section 5 There will be two membership cards issued per family.

Article IV Meetings

Section 1

The club shall hold a regular monthly meeting each and every month. Date, time and location shall be agreed upon by a majority vote from the club. Section 2 Intoxication and/or consumption of alcohol at any meeting will not be tolerated and is cause for dismissal upon a majority vote by the club. Section 3 A special meeting may be called by the President or next officer in command. Section 4 There will be one elective vote per membership card present, and with the member of the card present. Section 5 Order of conduct of all monthly meetings will be according to the Roberts rules of order.

Meeting called to order
Flag salute
Guests
Correspondence
Reading of previous minutes
Treasurers report
Delegates report
Old business
New business
Good of the order
Adjournment

Section 6 For any required delegate meeting over 100 miles, one way, the club will reimburse the delegates to be split among them, current IRS allowable per mile reimbursement, 70.00 for lodging and miscellaneous costs. Mileage will be figured from our meeting hall to destination. Round trip minus 100 miles.

Article V Officers

Section 1

The elective officers of this club shall consist of a President, Vice President, Secretary, Treasurer, and 2 Delegates. Section 2 At the meeting in December of each year, the election of officers will be held. Nominations may be made from the floor at the October meeting and December meeting. Each office will be voted on separately.

Nominating and voting will be done in the following order:

President
Vice President
Secretary
Treasurer
Delegates

Section 3 No member shall be eligible to an elective office if he or she has been a member less than six months prior to election night. Section 4 The term of all elected officers shall begin in January and continue for one year. Section 5 No member shall hold more than one elective office and shall not be eligible for any elective office unless he or she is in good standing. Section 6 Officers who fail to fulfill the duties of his or her office may be removed by a two-thirds majority vote of the members present at a regular meeting. Section 7 It shall be the duty of any officer, delegate or member of the club to appoint any member in good standing that is capable, to assist them in carrying on the activities of his or her duties of the club.

Article VI Duties of Officers

Section 1

President: It shall be the duty of the President to preside at all meetings and club functions. The president shall have the power to carry on the activities of the club. Section 2 Vice President: The Vice President shall assist the President at all times at meetings and club functions. During the absence of the President, the Vice-President shall take his place. The Vice President will take charge of all new members and visitors. He will keep the club roll up to date. Section 3 Secretary: It shall be the duty of the Secretary to keep and preserve all records and minutes of the meetings of the total membership. He or she shall furnish two written copies of the minutes at each and every monthly meeting, one for the club records and one to be presented to the President. The Secretary shall receive and answer all general correspondence pertaining to the club. He or she shall sign all the check with the Treasurer in the event that the Treasurer and President are members of the same family. The Secretary shall maintain close contact with all other officers in regards to any club business that might pertain to one or all. Section 4 Treasurer: The Treasurer shall custody of the club funds. At each monthly meeting the Treasurer shall submit an actual financial report showing income and expenditures of the last period. An accurate written account will be kept of all the clubs financial transactions. The Treasurer shall be responsible for paying the P.N.W.4.W.D.A. dues as per article 3 section 3 and 4 of the club by-laws. The Treasurer will prepare for an annual audit in December along with the three quarterly audits of March, June, and September. Section 5 Delegates: It shall be the duty of the Delegates to preside at all Region One and P.N.W.4.W.D.A. quarterly Delegates meetings to represent the total membership of the club. They shall provide the club at each regular monthly meeting with a written and verbal report of the events of the regional and quarterly meetings. The Delegates shall be responsible for appointing any member in good standing that is capable to preside at all mentioned meetings in their absence.

Article VII Committees and Appointed Positions

Section 1

All committee positions, such as Trail Master and P.R., may be appointed or volunteer at the regular club meeting. Section 2 The appointed Trail Master will perform his or her duties as per article X, section 3 and 4 of the club by-laws. He or she shall obtain the club packet from the secretary which contains the duties of the position and emergency information of the club and then return it to the secretary at the end of the trail run.

Article VIII Amendments to the Club By-laws

Section 1

Any Full Household member in good standing, as an individual of the club, may propose a change in the constitution and by-laws. It must be in writing, signed by the proposing Full Household member and four other Full Household members in good standing. Section 2 A written proposal to amend the by-laws must be given to the Secretary. The Secretary will verify the wording, make any necessary corrections and return it to the proposing Full Household member for approval. Proposed by-laws shall be accompanied by a statement of desire. Section 3 The Full Household member proposing constitutional or by-law changes shall have the opportunity to withdraw the proposed amendment without any motion from the chair or the floor at any monthly meeting before being voted upon. Section 4 A proposed amendment shall be read at each of the three consecutive meetings after it is submitted and voted upon at the meeting of the third reading. Section 5 For passage, an amendment shall require affirmative votes from two-thirds of the voting members present on a roll call vote at the regular monthly meeting.

Article IX Insignia and Decals

Section 1

All decals and insignias shall be obtained through the Treasurer at the going purchase rate, any Special Order items must be paid in full prior to placement of order. Section 2 Any member who wishes to return back-patches after leaving the club, the refunded amount will be determined by the President based on the condition of the back-patch. Section 3 Proof of removal of all P.N.W.4.W.D.A. and club decals must be given. A percentage of moneys will be refunded with the discretion of the President.

Article X Club Functions and Rules
Section 1 All members of the club are subject to fines for due reasons:

Any misconduct at the monthly meetings
Any littering while in the club presence

While in the presence of the club, any other misconduct out of the ordinary will be dealt with accordingly by the officiating members of the club. Section 2 Club runs. All vehicles on club runs shall be subject to a safety check by the Trail Master, whether it be member, or guest. The Trail Master will check for the following items:

Wheels and tires
brakes
steering
windshield (visibility)
lights
seatbelts
fire extinguisher and, or bucket
ax or saw
shovel
first aid kit

And any other item that he or she feels to be a safety factor to the club members, and guests. Item g, h, and I are required by the forest service for travel into any state of national forest. Section 3 The Trail Master shall be duly responsible for the club members and guests on any matter pertaining to the safety and well being of one and all. He or she shall police matters such as private properties, trespassing and unauthorized travel with due cause.

Article XI Dissolution

Section 1

In the event of the dissolution of this corporation all borrowed funds, equipment and tools shall be returned to the lender. Section 2 All debts shall be paid. Section 3 Any assets, funds or equipment remaining shall be donated to the U.T.H.G. (Under The Hill Gang) a corporation affiliated with the P.N.W.4.W.D.A. for youths 16 to 20 years of age.